---
title: "Getting set up as a project coordinator"
description: "Getting started on the test site"
url: https://support.kohatree.co.nz/en/articles/18-getting-set-up-as-a-project-coordinator
collection: "Coordinating Your Own Project"
updated: 2026-11-02
language: en
---

# Getting set up as a project coordinator

Getting started on the test site

Here's how we'll get your project set up and ready for our amazing gifters to start signing up.

Before you start creating projects that the whole community can see, we want you to feel completely confident with our platform. We created a practice site where you can learn, experiment, and get comfortable without any pressure.

### **Accessing the Test Site**

Our practice environment is at: [stage.kohatree.co.nz](http://stage.kohatree.co.nz)

This is completely separate from our main site ([kohatree.co.nz](http://kohatree.co.nz)), so nothing you do here will be visible to the public—it's just for you and other coordinators to practice.

### **Getting Your Login Sorted**

**Step 1:** Site Access First 

You'll need the general site password:

-   **Username: koha**
    
-   **Password: testing321**
    

**Step 2:** Create Your Practice Account 

Once you're on the test site, you'll need to sign up as a user with your own details. Use the same email you'll use for your real coordinator account—this makes it easier to keep track of everything.

**Step 3:** Becoming a Practice Organiser 

After you've signed up, email us to let us know you're ready to become an organiser on the test site. We'll upgrade your account so you can start creating practice projects. You'll get a confirmation email when this is done.

### **Understanding Test vs Live Sites**

**Test Site** ([stage.kohatree.co.nz](http://stage.kohatree.co.nz)):

-   Safe space for learning and practicing
    
-   Only coordinators and our team can see what you create
    
-   Perfect for trying new ideas without consequences
    
-   All the same features as the live site
    

**Live Site** ([kohatree.co.nz](http://kohatree.co.nz)):

-   Where real projects happen
    
-   Visible to the entire community
    
-   Where actual gifts get coordinated and delivered
    
-   Where you'll work once you're confident
    

### **What You'll Practice Here**

**During your time on the test site, you'll:**

-   Create several practice projects from start to finish
    
-   Upload test koha sheets (we provide these)
    
-   Experience the platform from both organiser and gifter perspectives
    
-   Practice writing project descriptions and communications
    
-   Learn to navigate all the features you'll need
    

### **Common First-Time Challenges**

"I can't find the login area" Look for the login button in the top right corner of the site.

"The site password isn't working" Make sure you're on [stage.kohatree.co.nz](http://stage.kohatree.co.nz) (not the main site) and that you're using koha/testing321 exactly as written.

"I signed up but can't create projects" You need to email us first so we can make you an organiser on the test site. This is a safety feature to keep the practice space tidy.

"I'm getting confused between test and live sites" This is totally normal! Always check the URL - if it says "stage" you're practicing, if it doesn't, you're on the live site.

### **Making the Most of Practice Time**

Take your time - There's no rush. Better to be confident than hurried.

Try everything - Click around, explore features, see what happens when you do different things.

Make mistakes - This is the perfect place to learn what doesn't work.

Ask questions - We're here to help you succeed.

### **When You're Ready to Go Live**

You'll know you're ready when:

-   Creating a project feels straightforward
    
-   You understand both organiser and gifter experiences
    
-   You can troubleshoot common issues
    
-   You feel excited (not nervous) about managing a real project
    

Once you're comfortable, let me know and I’ll help you transition to the live site where your real community impact begins.